Website summary · Read alongside AF-PL-018. Activity-specific information and applicable legal requirements remain important.
01 / Information you provide
Information you provide
Contact and sponsorship enquiries collect the contact details, affiliation and message you submit. Membership pre-applications collect the identity, organization or professional information, participation interests and declarations requested on the form. Member access uses account credentials and session information. Please do not send unrelated sensitive information or protected technical evidence through a general enquiry.
02 / Why it is used
Why it is used
Information supports responding to enquiries, reviewing membership submissions, administering member access and following up on the particular relationship you request. Public directory information is distinct from private application and account information. Optional publicity or a different use needs its own appropriate basis; an enquiry is not unrestricted permission for promotion.
03 / Access and sharing
Access and sharing
Information should be limited to the functions and service providers needed for the relevant activity, with appropriate access and contractual safeguards. Necessary lawful disclosures and protection of legitimate records may also apply. AF-PL-018 requires purpose-limited handling and separate review of sharing and international access; its existence is not evidence that every future service or transfer arrangement is operational.
04 / Retention and security
Retention and security
Retention depends on the purpose, the record type and applicable obligations. Necessary decision history and legally required records may need to be retained; unnecessary information should be deleted or genuinely anonymized when its justified purpose ends. Access controls and security precautions reduce risk, but no website or transmission method can promise absolute security.
05 / Sessions and external services
Sessions and external services
Member access and form protection use session-based functionality. The website also requests fonts from Google Fonts, and following an external website link takes you to that provider’s service. This summary does not claim that the website is cookie-free or that external providers have no data processing. Do not include sensitive personal information in a public search query.
06 / Privacy questions and applicable rights
Privacy questions and applicable rights
Use the Contact page to ask about information you have submitted, request correction or raise another privacy concern. State the relevant activity so the request can be directed appropriately; do not attach identity documents unless they are specifically needed and a suitable route is arranged. Rights, verification and any lawful restrictions depend on the actual circumstances and applicable law.
07 / Controlled policy and changes
Controlled policy and changes
AF-PL-018 is the detailed institutional policy, including implementation and service-specific notice controls. This page is a high-level website summary, not a claim of worldwide compliance or a substitute for a completed activity-specific notice. Changes to website functions may require this summary to be updated.
Help direct a privacy enquiry
- Identify the activityFor example, an enquiry, pre-application or account.
- Describe the requestState what needs clarification or correction.
- Use ContactDo not send unnecessary sensitive identity documents.